This role is responsible for contract administration and maintaining and reconciling vendors accounts.

1. Set up new Vendor accounts ensuring that a W-9 is obtained. Maintain W-9 file and update annually.
2. Ensure that Vendor Invoices are matched with contracts, purchase orders or corporate signatures.
3. Post payable invoices daily
4. Reconcile vendor statements monthly
5. Issue and prepare checks, obtain signatures and prepare for mailing.
6. File invoices, statements and checks
7. Centralize and maintain listing of all contracts
8. Ensure all payments are in accordance with signed contracts
9. Ensure payables are reviewed with open accounts receivables
10. Support Corporate special projects related to accounts payable
11. Support Accounting Specialist in the Accounts Receivable function as well as back up to the general accounting responsibilities
12. Ensure all policies and procedures are followed as designated by the Hoffman Auto Group Privacy Act Policy

1. Accounts Payable experience and general Excel knowledge.
2. Reconciliation experience
3. Must be flexible, highly organized, possess excellent interpersonal and communication skills. Always leads by example with professional work ethic.
4. Regular on-time attendance is an essential function of this position to meet deadlines